Sitting in our Commercial Department, our Business Support Services team provides company secretarial services that are an integral function of our clients’ day-to-day operations, whilst also ensuring their compliance with local regulations. As Company Secretarial Administrator, you will help to provide this service efficiently and accurately, collaborating closely with client directors and managers to achieve a seamless provision of services.  

Joining the team at a supervisor level, you will have the following responsibilities: 

• Maintaining accurate client statutory records (all of these companies and LLPs), using the Diligent database. 
• Ensuring all company filing requirements and deadlines are monitored and communicated effectively to managers. 
• Preparing and filing dormant accounts with Companies House. 
• Annually filing charities’ accounts. 
• Incorporating new companies. 
• Administrating share transfers, changes of registered office, changes of accounting dates, striking off companies, and handling filing fees. 
• Maintaining paperwork associated with dividends. 
• Preparing and filing annual confirmation statements, including processing payments where appropriate. Liaising with clients to ensure the statements are completed within statutory timescales. 
• Managing correspondence with Companies House, ensuring that the appropriate manager or director is made aware of any changes. 
• Making simple amendments to Articles of Association and share capital reductions. 
• Liaising with solicitors for more complex transactions. 
• Other various ad-hoc administrative duties for the Commercial Department. 

We believe that supportive teamwork is the key to our success. You will form solid relationships across all aspects of your work, including with:

• Clients    
• Audit Managers    
• Trainee colleagues  
• Colleagues across the practice  
• Directors    

Ideally, you’ll be able to demonstrate: 

• At least three years’ experience in Company Secretarial administration, preferably with an Institute ICSA qualification. 
• Ideally, experience using the Diligent software package or, if not, another company secretarial software. 
• Strong organisation and prioritisation skills. 
• A keen attention to detail. 
• Clear and effective spoken and written communication skills. 
• A commitment to your own ongoing personal development. 
• Personal values that align with our own. 

Our independent, director-led practice is always keen to foster new talent – and you could be next! We’re proud of the friendly, down-to-earth office culture that we have cultivated over our years in practice. You’ll soon discover how we invest in our team at every level, encouraging training and career progression – our people are truly put first. 

Our values sit at the heart of our success, influencing the way we work together as a team (and with our clients) on a daily basis. We pride ourselves on prioritising:  

• Opportunity: Maximising your potential through development and continuous improvement  
• Fairness: Ethics, caring, support and equal opportunity for all  
• Transparency: Open and clear communication  
• Personal Responsibility: Personal accountability and service  
• Teamwork: Working together to achieve our shared goals.  

Hand in hand with our values, we’re proud to offer a benefits package that supports the physical and mental wellbeing of our people: 

• A friendly and supportive working environment 
• Flexibility over working hours  
• Generous holiday allowances and the option to purchase more 
• Comprehensive Training Programme, including funded study support 
• Regular department and firm-wide socials  
• Online art classes  
• Cycle to Work Scheme  
• Employee Assistance Programme  
• Fruit and snacks in the office  
• Annual eye-test and flu jabs  

There’s never been a better time to join Team FT. Sound like the role for you? If you think you’ll be the right fit for our Company Secretarial Administrator vacancy, then please send your CV and covering letter to careers@fiandertovell.co.uk to be considered. 

Fiander Tovell is committed to providing equal opportunities in employment. This means that all job applicants, employees, and directors will receive equal treatment regardless of race, colour, ethnic or national origin, religion, sex, marital status, sexual orientation or disability.